How can I track attendance of drivers who start from different locations?

Use geofenced check-in with a live selfie at each hub or site, and assign several sites to each driver. In HaaziriPro, check-in only works inside the radius of an assigned site, and the photo, time and GPS location are saved.

Can a driver mark attendance from home or on the way?

Not in HaaziriPro. Check-in only works inside the radius of an assigned site; from outside, the app shows the distance and blocks check-in.

How does HaaziriPro handle night shifts that cross midnight?

A shift left open is closed at midnight and that day counts as check-out missing. Night drivers can check out before midnight and check in again after, or raise a Regularize request with a photo for the manager to approve.

Can I get a monthly attendance report for driver payroll?

Yes. HaaziriPro gives a one-click monthly Excel (XLSX) or CSV export with an employee-wise Present, Half Day, Absent, Leave and WFH summary, a day-wise grid and a site-wise report. It does not calculate salary itself.

27 Oct 2026 · 6 min read · HaaziriPro

Driver Attendance Management: The Best Way to Track Drivers' Attendance

Q: Is driver location tracked after duty hours?

No. HaaziriPro records location only while the driver is checked in. Nothing is tracked after check-out or on off days.

Managing attendance for drivers is harder than for almost any other staff. Office staff walk through one door every morning. Drivers do not. A truck driver may start from the main yard on Monday and a client's warehouse on Tuesday. A delivery rider reports to one of three hubs depending on the day. A company cab driver picks up the first employee at 6 am from a colony across the city.

Yet transport, delivery and logistics businesses still run driver attendance on a paper muster register at the gate, or a supervisor's WhatsApp messages, or a phone call that says "haan sir, pahunch gaya". Then at month end someone spends two days building an Excel sheet, and the arguments begin.

This guide covers the real problems with driver attendance and a practical way to solve them.

Why driver attendance is so hard

1. Drivers start from different places

There is no single gate. Drivers report to the main hub, a client site, a parking yard, or start from wherever the vehicle was parked last night. A biometric machine at the office does nothing for a driver who never comes to the office.

2. Proxy and phone-call attendance

When attendance is "call the supervisor when you reach", anyone can say they have reached. A friend can mark attendance for a driver who is still on the way. Supervisors have no way to check.

3. Long shifts

Drivers often work 10 to 14 hours, with waiting time at loading points. Counting a full day versus half day by hand, for every driver, every day, is slow and full of mistakes.

4. Night shifts crossing midnight

Line-haul trucks, night deliveries and airport cabs run through the night. A shift that starts at 8 pm and ends at 6 am belongs to two dates, which most registers and many apps handle badly.

5. Missed check-out

After a long shift, the last thing a tired driver remembers is to mark check-out. Without a rule for it, the day either becomes a full day nobody can verify or a fight at salary time.

A practical approach that works

Geofenced check-in at the hub or site, with a live selfie

The single biggest improvement is to make check-in prove two things: who is checking in and where they are. That means a live selfie from the phone's front camera (not a photo from the gallery) and GPS location, checked against a fixed radius around the hub or site.

In HaaziriPro, the admin pins each site, such as the main yard, a client warehouse or a parking hub, by pasting a Google Maps link, Plus Code or lat/long, and sets a radius, for example 200 metres. Check-in only works inside that radius. If the driver is outside, the app shows the distance and blocks check-in. Every check-in and check-out saves the photo, time and GPS location. See how GPS attendance with a geofence works.

Assign multiple sites to each driver

Because drivers move between locations, one site per person is not enough. The app lets one employee be assigned several sites, so a driver can check in at whichever assigned hub or client site they report to that day, and the check-in is still verified.

Live location during the shift

For drivers out on the road, the start and end of the shift are not the whole story. The app records live location during the shift, and only while the driver is checked in; nothing is tracked after check-out or on off days. The web app records while it is open. The Android app can keep recording in the background during the shift if the driver sets location permission to "Allow all the time". If not, the admin sees a "Background permission: OFF" badge, which is a cue to help the driver set it up.

Be upfront with drivers about this. Explain that tracking is for working hours, safety and settling customer disputes, not for questioning every stop. Our guide on tracking field staff honestly covers how to have that conversation.

Flags that catch the common tricks

The admin sees "Location off during shift" gaps, "Fake GPS suspected (impossible speed)" and "Remote check-out (outside site)". Check-out needs a fresh, accurate GPS fix. Treat a flag as a question to ask the driver, not a verdict; poor network on highways and dead batteries are common, honest reasons.

Full Day and Half Day thresholds that fit driver shifts

Set hour cut-offs that match how your drivers actually work. If a normal driver shift is 12 hours, your full-day threshold might be higher than for office staff. HaaziriPro marks each day Full Day, Half Day or Absent automatically from the hours between check-in and check-out, using thresholds your company sets. For help choosing the numbers, read our guide to half day and full day rules.

Handling night shifts and missed check-outs honestly

Here is how HaaziriPro behaves today: a shift left open is closed at midnight, and that day counts as check-out missing. This prevents a forgotten check-out from turning into a 30-hour shift, but it also means a shift that crosses midnight needs a clear process. Two practical options:

Ask night drivers to check out before midnight and check in again after midnight, so the hours are recorded on both dates.
Where that is not practical, the driver raises a Regularize request with a photo, and the manager approves the correct timing.

For ordinary missed check-outs, the same Regularize request works. Make it a written rule that corrections must be raised the same day or the next, so nothing piles up at month end.

Weekly offs, leave and the monthly payroll file

Many transport businesses run seven days a week, with drivers getting a weekday off. Each company sets its own weekly off days and holiday list, so off days are not counted Absent, and work done on an off day is still counted. Drivers can request leave from the app, and the manager gets a free push notification to approve it.

At month end, the admin downloads one Excel (XLSX) or CSV file with an employee-wise summary of Present, Half Day, Absent, Leave and WFH, a day-wise grid, and a site-wise report. Hand that to whoever runs payroll; no more building the sheet from WhatsApp messages. Managers who handle a fleet team log in with phone and PIN and see only their own drivers: today's live status, approvals and the monthly report.

More on this for fleets: the driver attendance app and attendance for transport and logistics pages.

See it with sample drivers

Haziri Pro's demo company is a sample logistics business with fake data, so you can see geofenced check-ins, flags and the monthly report before involving your drivers. Open the live demo admin (password Demo@2026), or start a 14-day free trial for your fleet. No card needed.